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Monthly Bookkeeping Services for Small Businesses

The foundation of reliable, clear financials every month.

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Your Path to Clean, On Time Books

Monthly bookkeeping is the core of what we do. It gives you the consistency and clarity needed to run a smart, profitable service-based business. We build a tailored system you can rely on so you always know where you stand.

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Clean Books

Guaranteed

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Accurate and Optimized Records

Quality Check

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Numbers,

Decoded

Why Invest in Monthly Bookkeeping?

Running a service-based business leaves little time for chasing receipts or checking accounts. When your books fall behind, profit becomes a guess and decisions get risky. Monthly bookkeeping fixes this by creating a dependable rhythm that keeps your financial picture accurate year-round.

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Your Consistent Monthly Rhythm Includes:

  • Managed day-to-day transactions and month-end processes with thoroughness and attention to detail.

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  • Consistent weekly categorization and expense tracking.

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  • Secure management of digital documents.

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  • Secure communication via a dedicated client portal for questions.

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  • Thorough month-end close and review process.

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  • Monthly delivery of easy-to-understand reports.

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  • Review meeting or video explaining the results and next steps.

Optional Add-On Services (Monthly)

Enhance your core service with seamless management of time-consuming tasks.

Accounts Receivable Management

Ensure your clients pay on time and your cash flow stays healthy with our proactive management.

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  • Process, track, and send client invoices and statements on a consistent schedule.

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  • Monitor due dates and send professional, timely reminders.

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  • Securely track revenue recognition in your books.

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  • Detailed reporting on aging Accounts Receivable.

Accounts Payable Management

We handle vendor bill entry and payment scheduling to manage your cash outflow efficiently.​

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  • Process and accurately enter vendor bills and expenses.

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  • Manage and schedule approved vendor bill payments.

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  • Assist with collecting necessary W-9s and vendor information.

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  • Detailed reporting on aging Accounts Payable.

Receipt Management

Ensure every purchase is documented and audit-ready without the hassle of manual filing.​

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  • Integration and management of a secure cloud receipt tool.

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  • Consistent collection and secure storage of expense receipts.

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  • Matching receipts to transactions for thorough documentation.

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  • Maintain a clear digital audit trail for tax purposes.

One-Time Services

These services get you to a state of clarity and control,

often preceding a move to monthly bookkeeping.

Catchup & Cleanup

Perfect for businesses with months (or years) of backlogged transactions. We dive deep to reconcile, reclassify, and organize your files.

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  • Bring your historical books current and accurate.

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  • Reconcile all backlogged bank, credit card, and liability accounts.

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  • Correct past transaction miscategorizations and clean up accounts like Undeposited Funds.

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  • Deliver a tax-ready file and a clean, organized starting point for your monthly rhythm.

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  • Scoped and priced separately.

QBO Setup & Optimization

For new businesses or those migrating to QuickBooks Online, we build a system that works for your unique needs.​

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  • Select the correct QBO subscription level for your business needs.

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  • Design and implement a custom Chart of Accounts tailored to your industry.

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  • Connect and verify bank and credit card feeds.

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  • Provide personalized training and a reference guide for practical workflows.

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  • Scoped and priced separately.

Diagnostic Review

A detailed health check is used when the status of your books is unclear or you are unsure of previous work.​

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  • Thorough review of your current QBO file health, settings, and historical accuracy.

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  • Detailed findings report indentifying issues and potential risks.

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  • Video or live walkthrough of the report and clear, confident next steps.

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  • Provides the necessary data for a fair, fixed-price cleanup or monthly quote.

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  • Scoped and priced separately.

What We Need From You

Our partnership works best when we share a clear set of expectations.  We handle the heavy lifting while you provide necessary context and documentation.

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  • Responsiveness:  Quick answers to our clarifying questions help us to deliver your reports on time.

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  • Timely Documents:  Provide necessary statements, bills, or receipts efficiently at month-end.

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  • Minimum Necessary Access:  We request only the minimum access needed for your acounts and files, ensuring security.

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Not Sure Where to Start?

No problem. That’s exactly what the discovery call is for. We’ll review where things stand, what you want to improve, and the fastest path to clean, confident books.

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